Ft Sam Houston Golf Course
Dave Pope, John Shroyer, Mike Nishimuta
Pope, Shroyer, Nishimuta and Bill Croom scored 16 packages for AFA Family Member Scholarships.
Meeting Discussion
1. In order to have a better understanding going forward of how to improve our AEF "Giving Plan" and therefore our budget we need to understand some things.
a. How does the revised GI Bill affect the need for scholarship funds for active duty members and their families? (Pope will get an update on the new GI Bill benefits)
b. Talk to special interest groups and get their views - Top 3, Chiefs, CGOC etc (John, Ed, Lionel for enlisted, Pope for CGOC)
c. Squadron Commanders
d. Meet with VPs and get them involved
2. Develop a Finance Committee
a. Develop a Charter
b. Accomplish an annual Budget
c. Investment Oversight
d. Annual Audit
e. 3-5 people
3. Ideas for promoting scholarships:
a. CCAF Graduates, Distinguished Graduates of Airman Leadership School, Education Office.
b. Find out what other Chapters are doing in regard to scholarships. How do they advertise, what categories do they use, how much do they give. Suggest we research the following chapters: Colorado Springs, Hurlburt, Eglin, Hanscom, Riverside.
4. Bonding of Chapter and Foundation personnel. This is necessary because of the larger amounts of money we are now responsible for and to ensure a vetting process is accomplished on those who have responsibility for the financial decisions.
5. Recruiting Leadership
a. Mike Nishimuta may depart at some point. He is training Doug Nelson on the website maintenance. Lionel has resigned but will continue to work special projects if needed.
b. Need to check with Ron Colunga at M7 Aerospace (Tel 473-1728) and see what his interests are and what roles he may be interested in. Find out from chapter if they have a game plan for him. If not, the Foundation could use him perhaps to run our Finance Committee.
c. Alan Beaty- (Tel 805-1033). Has volunteered to be Chapter Treasurer. Is he going to do that...check with chapter. Foundation feels since roles have changed with money handling for Symposium, we need to get all bonded. Now would be a good time to roll in a permanent treasurer. If Chapter doesn't use Al for that Foundation has a role for him.
6. Set date with Chip Caprez to set up an account with Southwest Securities.
7. The Board voted to sponsor one Daedalian Foundation Cadet Flight Indoctrination Program (CFIP) candidate for 2010. Estimated cost $3,000. In 2009 it was about $2700 so we are rounding up for budget purposes/planning.
Mike Nishimuta
Secretary
Tuesday, November 10, 2009
Wednesday, May 13, 2009
Meeting Minutes May 14, 2009
TIME: 1730 Hours
PLACE: Residence of Kaye Biggar
ATTENDING:
Dave Pope, President
Mike Nishimuta, Secretary
John Shroyer, Treasurer
Kaye Biggar, Founder and President Emeritus
Bill Croom, Founding Secretary
BJ Bjorge, Founding Treasurer
Ex Officio Trustees (All Alamo Chapter Senior Staff VPs are Ex Officio Trustees)
Gary Copsey, Chapter President
Randy Coggins, Executive VP
Ralph Chalfant, Aerospace Education VP
Carlos Massiatte, Leadership Development VP
Sean Habina, Airshow VP
MINUTES OF THE LAST MEETING: Approved as posted on the website
TREASURER’s REPORT: Reported Current Net Worth. Detailed break-out will be available at the next meeting and on the webpage.
CONSTITUTION AND BY-LAWS: Kaye Biggar explained the reasons for change which will be permanently posted for file on the webpage.
REFRESHMENTS: Were served, Pizza courtesy Chapter President, Gary Copsey.
ADJOURNMENT: FOUNDATION President, Dave Pope. Adjourned the meeting when the food was gone.
Mike Nishimuta
Secretary
PLACE: Residence of Kaye Biggar
ATTENDING:
Dave Pope, President
Mike Nishimuta, Secretary
John Shroyer, Treasurer
Kaye Biggar, Founder and President Emeritus
Bill Croom, Founding Secretary
BJ Bjorge, Founding Treasurer
Ex Officio Trustees (All Alamo Chapter Senior Staff VPs are Ex Officio Trustees)
Gary Copsey, Chapter President
Randy Coggins, Executive VP
Ralph Chalfant, Aerospace Education VP
Carlos Massiatte, Leadership Development VP
Sean Habina, Airshow VP
MINUTES OF THE LAST MEETING: Approved as posted on the website
TREASURER’s REPORT: Reported Current Net Worth. Detailed break-out will be available at the next meeting and on the webpage.
CONSTITUTION AND BY-LAWS: Kaye Biggar explained the reasons for change which will be permanently posted for file on the webpage.
REFRESHMENTS: Were served, Pizza courtesy Chapter President, Gary Copsey.
ADJOURNMENT: FOUNDATION President, Dave Pope. Adjourned the meeting when the food was gone.
Mike Nishimuta
Secretary
Thursday, April 23, 2009
Meeting Minutes April 14, 2009
April AEF Meeting
April 14, 2009
Zinc’s
San Antonio, TX
Members present:
David Pope, President
Lionel Robertson, VP
John Shroyer, Treasurer
Bill Croom, Trustee
Absent:
Mike Nishimuta, Secretary
This meeting occurred immediately following the Alamo Chapter 234 regular monthly meeting. The primary reason for meeting was to have the new treasurer brief the financials and provide a situation report on the AEF treasurer’s account. There are some concerns with the status of the bookkeeping, the accountant’s delayed effort at getting the books completed and taxes filed. John was presented with documentation for the account as well as a letter from IRS stating that an extension had been filed for last year’s taxes. John will check with the
CPA this coming week.
There was discussion about the budget and each member was asked to review the strawman and provide input if needed. Goal is to solidify the budget by end of May for the remainder of the fiscal year and through the end of the calendar year.
Dave Pope provided a strawman briefing on an idea to guage the level of interest for a combination high school competition (drill, robotics, cyber, rocketry) and fundraiser for the purpose of awarding scholarships to graduates each year. Dave will form a working committee to study the idea.
Dave also provided information on a new way to help airmen by sponsoring the Distinguished Graduates program for the Lackland AFB NCO Academy. He will meet with the Commandant at the earliest opportunity to discuss how the AEF might become involved.
The idea of sponsoring an Air Force Ball again in September was tabled until May.
Next meeting will be immediately following the May Chapter meeting at Zinc’s.
April 14, 2009
Zinc’s
San Antonio, TX
Members present:
David Pope, President
Lionel Robertson, VP
John Shroyer, Treasurer
Bill Croom, Trustee
Absent:
Mike Nishimuta, Secretary
This meeting occurred immediately following the Alamo Chapter 234 regular monthly meeting. The primary reason for meeting was to have the new treasurer brief the financials and provide a situation report on the AEF treasurer’s account. There are some concerns with the status of the bookkeeping, the accountant’s delayed effort at getting the books completed and taxes filed. John was presented with documentation for the account as well as a letter from IRS stating that an extension had been filed for last year’s taxes. John will check with the
CPA this coming week.
There was discussion about the budget and each member was asked to review the strawman and provide input if needed. Goal is to solidify the budget by end of May for the remainder of the fiscal year and through the end of the calendar year.
Dave Pope provided a strawman briefing on an idea to guage the level of interest for a combination high school competition (drill, robotics, cyber, rocketry) and fundraiser for the purpose of awarding scholarships to graduates each year. Dave will form a working committee to study the idea.
Dave also provided information on a new way to help airmen by sponsoring the Distinguished Graduates program for the Lackland AFB NCO Academy. He will meet with the Commandant at the earliest opportunity to discuss how the AEF might become involved.
The idea of sponsoring an Air Force Ball again in September was tabled until May.
Next meeting will be immediately following the May Chapter meeting at Zinc’s.
Friday, April 3, 2009
Meeting Minutes March 2009
Minutes of the Alamo Education Foundation
Lion and Rose, San Antonio, TX
5:30 pm
March 25, 2009
Members present:
David Pope, President
Lionel Robertson, VP
Mike Nishimuta, Secretary
John Shroyer, Treasurer
Absent:
Bill Croom, Trustee
Discussion started on lack of documentation of AEF missions and role. Not much
information is available on the National AFA website, but the Texas AEF has more
resources.
The foundation needs some organizational work, including bylaws, budget, and some
planning. Mike will look at starting on preparing some bylaws for the AEF.
Dave met with the Command Chief Master Sergeants for AETC and 19 AF, Tampana and Belcer, at Randolph this week to let them know what the AEF does and solicit their ideas.
AEF has some outstanding bills to pay. The Blue Suit dinner will be $10,000. John will
get put on the signature card for the bank and have Erika removed.
Ralph Chalfont has put together a recommended list of scholarships that for the year
ending 30 Sep 2009.
The CPA Vaughn Associates is working on our 2008 tax return.
Lionel will look at the idea of an Air Force Ball for September, sponsored by the AEF.
One issue that needs to be considered for 2010 is the merchant services account for the
bank account so that vendors and sponsors can charge for the symposium/expo. We need
to discuss with the Air Force on who will handle payments/registration for the ball.
Lion and Rose, San Antonio, TX
5:30 pm
March 25, 2009
Members present:
David Pope, President
Lionel Robertson, VP
Mike Nishimuta, Secretary
John Shroyer, Treasurer
Absent:
Bill Croom, Trustee
Discussion started on lack of documentation of AEF missions and role. Not much
information is available on the National AFA website, but the Texas AEF has more
resources.
The foundation needs some organizational work, including bylaws, budget, and some
planning. Mike will look at starting on preparing some bylaws for the AEF.
Dave met with the Command Chief Master Sergeants for AETC and 19 AF, Tampana and Belcer, at Randolph this week to let them know what the AEF does and solicit their ideas.
AEF has some outstanding bills to pay. The Blue Suit dinner will be $10,000. John will
get put on the signature card for the bank and have Erika removed.
Ralph Chalfont has put together a recommended list of scholarships that for the year
ending 30 Sep 2009.
The CPA Vaughn Associates is working on our 2008 tax return.
Lionel will look at the idea of an Air Force Ball for September, sponsored by the AEF.
One issue that needs to be considered for 2010 is the merchant services account for the
bank account so that vendors and sponsors can charge for the symposium/expo. We need
to discuss with the Air Force on who will handle payments/registration for the ball.
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