Meeting Minutes April 14, 2009

April AEF Meeting
April 14, 2009
Zinc’s
San Antonio, TX

Members present:
David Pope, President
Lionel Robertson, VP
John Shroyer, Treasurer
Bill Croom, Trustee
Absent:
Mike Nishimuta, Secretary

This meeting occurred immediately following the Alamo Chapter 234 regular monthly meeting. The primary reason for meeting was to have the new treasurer brief the financials and provide a situation report on the AEF treasurer’s account. There are some concerns with the status of the bookkeeping, the accountant’s delayed effort at getting the books completed and taxes filed. John was presented with documentation for the account as well as a letter from IRS stating that an extension had been filed for last year’s taxes. John will check with the
CPA this coming week.

There was discussion about the budget and each member was asked to review the strawman and provide input if needed. Goal is to solidify the budget by end of May for the remainder of the fiscal year and through the end of the calendar year.

Dave Pope provided a strawman briefing on an idea to guage the level of interest for a combination high school competition (drill, robotics, cyber, rocketry) and fundraiser for the purpose of awarding scholarships to graduates each year. Dave will form a working committee to study the idea.

Dave also provided information on a new way to help airmen by sponsoring the Distinguished Graduates program for the Lackland AFB NCO Academy. He will meet with the Commandant at the earliest opportunity to discuss how the AEF might become involved.

The idea of sponsoring an Air Force Ball again in September was tabled until May.

Next meeting will be immediately following the May Chapter meeting at Zinc’s.

Meeting Minutes March 2009

Minutes of the Alamo Education Foundation
Lion and Rose, San Antonio, TX
5:30 pm

March 25, 2009

Members present:
David Pope, President
Lionel Robertson, VP
Mike Nishimuta, Secretary
John Shroyer, Treasurer
Absent:
Bill Croom, Trustee

Discussion started on lack of documentation of AEF missions and role. Not much
information is available on the National AFA website, but the Texas AEF has more
resources.

The foundation needs some organizational work, including bylaws, budget, and some
planning. Mike will look at starting on preparing some bylaws for the AEF.

Dave met with the Command Chief Master Sergeants for AETC and 19 AF, Tampana and Belcer, at Randolph this week to let them know what the AEF does and solicit their ideas.

AEF has some outstanding bills to pay. The Blue Suit dinner will be $10,000. John will
get put on the signature card for the bank and have Erika removed.

Ralph Chalfont has put together a recommended list of scholarships that for the year
ending 30 Sep 2009.

The CPA Vaughn Associates is working on our 2008 tax return.

Lionel will look at the idea of an Air Force Ball for September, sponsored by the AEF.

One issue that needs to be considered for 2010 is the merchant services account for the
bank account so that vendors and sponsors can charge for the symposium/expo. We need
to discuss with the Air Force on who will handle payments/registration for the ball.